0
third parties holding a key to your data
Your firm carries legal professional privilege on every matter, and some of it is deeply sensitive. Chief & Co builds a private AI layer that runs inside the firm, on infrastructure you own, encrypted with keys only the firm holds. It gives you your practice back without your clients' data ever passing to a third party.
Every one of those is you — and the operational weight underneath them is carried by the whole team. The quality of the work your firm produces is not in question. The problem is operational, and it sits entirely on top of a full caseload — yours and theirs.
Every inbound enquiry reaches the managing partner before anyone else, and every fee earner is pulled off case work to field calls, chase updates and qualify funding. The whole firm absorbs the operational drag — days and evenings spent before billable work begins.
Bundles land and take days to process before defence work can start. Reading time the case can't bill and the team can't recover.
The firms that get it right capture materially more. Research consistently shows small legal-aid practices under-claim by 10–20%.
As MLCO and MLRO, every failure is yours — documented in systems that rely on someone remembering to check them.
This isn't a staffing problem. Hiring more people doesn't fix a process problem — it creates a management problem. The answer is a different kind of infrastructure: systems that handle the triage, the drafting, the client updates, the compliance trail and the billing intelligence — so the time you and your team spend goes to the work that actually requires a solicitor's judgment.
Before anything else, this has to be clear, because it is the reason most firms like yours cannot adopt AI at all. The firm handles privileged material. The idea of that data sitting on a vendor's servers — processed, stored, potentially exposed — is not something you should accept from anyone. So we don't build it that way.
The model, the case data, the document library and the audit trail all live on infrastructure the firm controls. Privileged material is never transmitted to a third-party AI provider for processing. This is the one architecture where the promise "your data never leaves the building" is literally true — and it is the architecture we build on.
The AI is deployed on-premise at the firm, or in a private cloud instance the firm owns and controls. Case content is processed locally. It does not leave your environment.
Credentials and encryption keys are held by the firm. Once deployed, Chief & Co is the architect who handed over the keys — not a landlord who kept a copy.
Because processing is local, there is no external session log, no vendor copy and no provider that could be compelled or breached. The data exists in one place: yours.
AES-256 at rest, TLS 1.3 in transit, field-level encryption on client documents before they are written. The keys are held by the firm — and only the firm.
An internal work-product tool is not a third party for the purposes of privilege. No output reaches any party until a solicitor has reviewed and approved it. The privilege is the firm'. It stays that way.
Every access, action and document view is logged — who saw what, when. Baked into the infrastructure. If the SRA or LAA ever asks, the answer is documented and searchable.
The boundary is the product. Everything that touches a client sits on the left of the wall.
Chief & Co designs and builds a secure annexe for the firm. Inside it are the AI tools, the client portal, the billing intelligence and the compliance records. Once it's built, Chief & Co hands over the keys and walks away from the door. The filing cabinets lock from the inside. The assistant inside the annexe works only for the firm, takes instructions only from the firm, and reports only to the firm. Chief & Co built it. The firm owns it. Chief & Co has no key.
Two ways to see the system work, in under a minute each. These are live, interactive walk-throughs of the concept — not screenshots. Tap in.
A client is arrested and asks for the firm. Pick the offence type and watch CaseGate take the call, triage it, and put a briefed solicitor on the line — without waking the wrong person at the wrong time.
Run the scenarioNine timestamped moments from one Tuesday — from the 6:48am overnight enquiry to the 9pm practice digest. Every one handled by the system, every one reviewed by a solicitor before it counts.
Watch the dayThe full architecture is sixteen tools across four layers, and every one runs inside the firm on infrastructure you own. Start with the foundation that frees capacity immediately, and switch on the rest whenever they earn their place.
A conversational intake agent on web, WhatsApp and SMS, 24/7. Identifies matter type, assesses urgency, qualifies funding, routes with a structured summary already prepared. Custody alerts escalate to your phone in ~60 seconds.
A mobile-first portal where clients see status, dates and key documents in real time. Plain-English notifications fire automatically when something changes. Solicitors review every AI-drafted update before it goes out.
Trained on the firm's own document library. Pulls client name, charges and hearing date from the file and produces a first draft in the correct voice and format. You edit, you approve — you don't write from scratch.
Branded onboarding link: ID, source-of-funds, conflict check on the client's phone. ID verification and AML/KYC run automatically. Engagement letter generated and sent for e-signature. Review the output, not the process.
A 500-page bundle into a chronology, witness summaries, flagged inconsistencies and lines of defence — in hours, not days. The legal judgment stays with the solicitor; the reading time doesn't.
Seventy years of know-how, searchable by context not keyword. "Our best bail application for a Class A importation case" returns the precedent and why it worked. New starters productive from day one.
Automatic screening against sanctions lists, PEP and adverse-media on every new client. Ongoing monitoring in the background. Your personal MLCO/MLRO liability, automated and documented.
Passive time capture; LAA codes mapped automatically; Special Preparation enhancements flagged; pre-submission audit before the claim leaves the firm. Built to recover what's currently uncaptured.
Referrers log a matter, get an acknowledgement within the hour and updates throughout. You see volume by source, conversion and relationship health. The relationships that drive instructions, tracked.
A morning digest: overnight enquiries, today's hearings, billing WIP, compliance flags, a one-tap delegation queue. The layer that makes running the firm sustainable while you're also carrying a full caseload.
A dedicated number the custody sergeant calls. AI collects name, suite, offence and arrest time and sends the on-call solicitor a structured briefing in ~60 seconds. A capability most firms can't credibly offer — yours can.
Charge profile, factors, history and plea → a structured sentencing-range analysis built on Sentencing Council guidelines and MoJ data. An evidence base for advice, used internally — never a prediction shared with clients.
Analyses the prosecution's disclosure schedule, identifies unused material that should have been disclosed, and drafts a first Section 8 application in minutes. Better challenges improve outcomes — and bill legitimately.
Monitors HMCTS Common Platform listings for every active matter and pushes a change alert to the right solicitor within minutes. No more wasted travel to vacated hearings; no client who missed a moved date.
Key facts in; a draft statement out in correct statutory format — proper heading, structure, s.9 CJA 1967 / s.9 MCA 1980 wording. Ten witnesses on a fraud case: an afternoon, not a week.
48 hours before a hearing: which court, what time, what happens, what to wear, what not to say, an emergency contact. Drafted by AI, approved in one click. No-shows happen when clients are confused — this fixes both.
These are estimates, clearly labelled as such — based on published industry research and LAA remuneration data. They are a model, not a promise, and any firm will know what a sensible projection looks like against its own figures.
Law Society and costs research consistently identifies 10–20% under-claiming in legal-aid practices — missed Special Preparation, fee-earner attribution, unclaimed disbursements. On a ~£400k LAA caseload, LAAMax targets recovering 50–80% of it in year one.
Industry studies put time capture at 50–60% of worked hours — lower in legal practice with custody calls and 10pm exchanges. Passive capture typically improves this 8–12 points. Across a small fee-earner team, that's £20–35k more captured annually.
A 15-point improvement in website enquiry conversion — achievable with a rebuilt site and CaseGate — at three extra instructions a month and a ~£3k average value is ~£40k in additional annual revenue at full run rate. The conservative scenario.
Legal aid runs ~30–40% gross margin; private client 60–70%. Shifting 10% of matters from aid to private — driven by better qualification and a digital presence that attracts private work — adds ~£25k gross profit on the same revenue.
Every figure above is illustrative and varies with caseload, rate mix and adoption. They are presented as a model to be tested against your firm's own numbers in the first conversation — not as a guarantee of return. Investment is scoped to your firm and agreed before any work begins.
Harvey, CoCounsel, Lexis+ AI are built for Magic Circle firms doing M&A due diligence, at tens of thousands a year in licence fees. More to the point, they require your data to sit on their infrastructure. For a firm handling privileged material, that is not an acceptable architecture. It isn't about whether they're secure enough. It's about who controls the data. Under those models, you don't. Under ours, you do — because the intelligence runs inside your own walls.
An agency builds a website in 16 weeks, at significant cost, and the day it ships it starts to decay — nobody maintaining it, nobody updating the SEO, nobody watching performance. And no agency has ever thought about what happens when a client calls at 2am, how to handle custody intake at scale, or how to recover LAA underclaiming. They build the surface. They don't think about the operation beneath it. Chief & Co builds and runs. The retainer keeps it working; the team that built it monitors and improves it. No handover to a generic support desk — LJ is the point of contact throughout.